Privacy Statement

Takasago and its affiliates & subsidiaries recognize that Personal Information has extremely important value, and it is crucial to be committed to taking appropriate measures to protect such information, and endeavour to manage them.

In order to fulfill the commitment, Our Group will strictly comply with relevant laws and regulations with respect to all Personal Information handled in the course of our recruitment and effectively manage them in accordance with this policy.

This Group Recruitment Privacy Statement (the “Privacy Statement”) relates to the collection, use and disclosure of your personal data throughout the recruitment process by any member of the Takasago Group (including our affiliates and subsidiaries in Southeast, South Asia and Pacific).

By submitting your personal data to us, you acknowledge that:

You have read and understood this Privacy Statement and agree to the use of your personal data as set out herein.
This Privacy Statement may be modified at any time, except if such modifications contain substantial changes that may affect your rights under applicable privacy and data protection laws, in which case you will be notified of such changes at the beginning of this page.
Your personal data may be transferred and processed worldwide by us and our third-party service providers, for the purposes and in the manner specified further below.
You are not required to provide any requested information to us but failing to do so may result in you not being able to continue your candidacy for the job for which you have applied.
All information you have provided us is true and correct to the best of your knowledge and belief, and you have not knowingly omitted any related information of an adverse nature. Providing any inaccurate information may make you ineligible for employment.
This Privacy Statement does not form part of any contract of employment offered to candidates hired by us

The personal data we process in relation to you is provided by you, third parties, collected through our website, publicly available sources or generated during your application for your employment with us, through any media.

WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU

Personal data that we may process, as appropriate throughout the recruitment process includes, but is not limited to:

name and contact details (such as telephone number, e-mail address and postal address);
curriculum vitae/résumé;
current and previous employment details (including compensation and employee benefits schemes);
academic background (such as your university or school diplomas/certificates and other educational achievements);
languages spoken and level of proficiency;
job preferences including willingness to travel and/or relocate;
results of any pre-employment testing such as psychometric testing;
evidence of identity such as national ID/passport/resident card if a work visa application is required;
immigration status and work visa including work authorizations or other relevant documents;

We also process personal data of third parties provided by you in connection with your application for employment with us such as details of your referees or declaring close personal relationships, close financial relationships, client and business partner connections for the purpose of processing your employment application and protecting us and its customers from potential conflicts of interest, fraud and other financial crime. It is your responsibility to ensure anyone about whom you provide us with personal data is made aware of, and has consented to, your provision of their personal data to us for the aforementioned purposes.

HOW WE COLLECT YOUR PERSONAL DATA

We collect personal data in the following ways:

Careers Website

We collect your personal data when you submit a job application and/or create a profile through our Careers website or approved third-party websites (the “Websites”).

Social Network Sites

We collect personal data about you from other sources, including but not limited to LinkedIn, (“Social Network Sites”) when you choose to provide us with a link to your profile on any Social Network Site as part of your job application or when you elect to sign in to the Websites via a Social Network Site through the integrated functionality available on the Websites. If you sign in to the Websites through Social Network Sites, we will collect your personal data from certain fields on these Social Network Sites by taking a snapshot and merging this with other data captured through the online application form to create a single profile. In addition to the personal data set out above, we will collect the following personal data from Social Network Sites:

Recruitment Agencies

Your personal data may be provided to us by recruitment agencies with whom you have registered an interest in working for us. Where a recruitment agency refers you to us, a profile will be created for you in our recruitment database based on the information provided.

Other sources

Your personal data may also be collected from third parties during the recruitment process where relevant to the processing and evaluation of your job application, such as references from previous employers.

PURPOSES FOR WHICH WE PROCESS YOUR PERSONAL DATA

The processing of your personal data for recruitment purposes is:

necessary for us to consider whether to enter into an employment relationship with you;
necessary for us to comply with any legal rights or obligations to which we are subject in relation to your employment of engagement; or
where you have consented or where permitted by law, to carry out criminal record checks and pre-employment searches with a credit reference agency;

which includes but is not limited to the following:

to process your application including to identify and contact you;
to determine whether you have the professional skills, expertise and experience for the position applied for;
if you are offered a position with us to verify the personal data provided including your identity, address, right to work, employment history and academic background and other background screening purposes including, where allowed by law, criminal record checks, searches with a credit reference agency and sanctions screening checks;
to assist in the administration of our global recruitment program, recruitment campaign planning, and compliance with related internal policies; and
to provide you with information about other job vacancies if you have consented to us sending you such notifications, which may include using data analytics to match your profile against vacant positions.

TO WHOM WE MAY DISCLOSE YOUR PERSONAL DATA

Takasago operates globally and any of our authorized employees, agents and advisers in any country may be involved in processing your recruitment application. They may have access to your full candidate profile, interview records, psychometric test results and background screening results.

Your personal data may be disclosed to any of the following for any of the purposes outlined above:

professional advisers, third-party service providers, agents or independent contractors providing services to us;
any person in connection with litigation or other legal proceedings, to obtain legal advice or for establishing, exercising or defending legal rights;
any person to whom disclosure is allowed or required by applicable laws and/or regulations;
any applicable court, tribunal, regulatory authority or governmental entity;
any criminal records bureau, credit bureau or credit reference agency when conducting background checks;
third parties to provide references at your request or with your consent; and
third parties to whom we may transfer our rights and/or obligations under any agreement, including but not limited to a potential merger or acquisition of all or part of the Group’s business.

In some circumstances, we may as permitted by law provide your personal data to a third party who will determine how and why it will be processed. For example, where allowed or required by law we may require successful candidates to complete a pre-employment health assessment.

We are an equal opportunity employer committed to cultivating a diverse, equitable and inclusive workforce. We will not discriminate against any on the basis of gender, age, race, ethnicity, religion, marital status, sexual orientation, socio-economic status, physical abilities or political beliefs.

HOW LONG DO WE RETAIN YOUR PERSONAL DATA

Personal data is retained by us as long as necessary for the purpose for which it is collected and/or to meet legal, regulatory and operational requirements. Retention periods may differ for each country. At the end of the retention period, non-identifiable data is kept for management information purposes.

HOW WE PROTECT YOUR PERSONAL DATA

The security of your personal data is important to us and we implement technical and organizational measures to safeguard your personal data.

As a multinational organization, we manage its people resources on a global basis and authorized personnel may access your personal data in any country in which we operate. Your personal data may therefore be transferred to employees, agents, advisors or third-party service suppliers, and other third parties authorized to act on our behalf in countries outside where you are located. When using external service providers, we require that they adhere to security standards mandated by us and regardless of where personal data is transferred, we take all steps reasonably necessary to ensure that it is kept securely.

If you are applying for a position in the European Union (“EU”) and your personal data is processed in a country outside of the EU, we will put in place contractual clauses approved by the EU Commission as providing an adequate level of protection.

You should be aware that the Internet is not a secure form of communication and sending and receiving information over the Internet carries with it risks including the risk of access and interference by unauthorized third parties. We do not accept responsibility or liability for the confidentiality, security or integrity of your personal data in connection with its transmission over the Internet.

UPDATING YOUR RECRUITMENT PROFILE

If you choose to create a profile on any of our websites or any other recruitment channel, it is your responsibility to maintain and update the personal data provided by you in your profile and we may from time to time request, via email that you update your personal data to ensure it is accurate. You can access, update or delete your personal data in your profile at any time.

PSYCHOMETRIC ASSESSMENTS

Psychometric assessments may be undertaken to measure some aspects of performance including technical skills, and/or personality traits such as situational judgement. Specialist third parties are used to decide which assessments are relevant to use, as well as to administer them and assess the results. Some assessments may be used to determine whether you progress to the next stage of the recruitment process. If you do not consent to psychometric assessments where we deem it appropriate as part of the recruitment process, your application will not be able to be progressed.

BACKGROUND SCREENING

If you are offered a position with us, the accuracy of the personal data you have provided may be verified by our third-party background screening vendors.

A criminal record search may be undertaken where allowed by applicable law. You may also be required to consent to such checks being undertaken. If you do not give your consent where required, we will not be able to continue with the recruitment process, which may include the withdrawal of an offer of employment. We have a policy on the recruitment of ex-offenders which is available on request.

We may also use the services of a credit reference agency (“CRA”) to verify public information such as court judgments, bankruptcies, decrees and administration orders. The CRA will record that such a search has been made about you but it will not affect your credit rating.

Where there are anomalies or discrepancies you will be contacted by a recruitment specialist and you may be required to supply further personal data to enable further enquiry/verification to be completed.

If you do not provide information where requested, or if you provide misleading, false or inaccurate information or withhold any material information, we reserve the right to stop the recruitment process including withdrawing an offer of employment.

COOKIES

Please follow the link below to find out more about how we use cookies:

https://www.takasago.com/en/agreement/privacypolicy.html

THIRD-PARTY WEBSITES / EXTERNAL LINKS

This Group Recruitment Privacy Statement does not apply to third-party websites / external links where our online recruitment advertisements are displayed or to linked third-party websites which we do not operate or control.

YOUR RIGHTS TO ERASURE

If you do not wish for us to retain your personal data, you may delete your profile on our career portal or contact us. We may however retain certain of your personal data for compliance with applicable laws and regulations and in accordance with data retention regulations.